Facility Hire Terms & Conditions

​

1. General & Online Bookings

1.1. These Terms and Conditions govern the hire and use of the facilities at Holy Trinity College, including outdoor football pitches, indoor sports halls, and catering spaces.

1.2. Booking & Payment Platform: All bookings and payments must be processed exclusively through our official online booking partner, Pitchbooking.com. No direct cash payments or offline reservations will be accepted unless explicitly authorised in writing by Holy Trinity College.

1.3. By completing a booking via Pitchbooking.com, the Hirer agrees to be bound by these Terms and Conditions as well as Pitchbooking.com platform terms.

2. Payments & Pricing

2.1. Full payment must be received via Pitchbooking.com prior to the scheduled booking start time to guarantee access to the facility.

2.2. All rates are as quoted on the Pitchbooking.com platform at the time of booking. Holy Trinity College reserves the right to review and adjust hire charges for future bookings at any time.

3. Cancellations & Amendments

3.1. Hirer Cancellations: Cancellations must be made directly through Pitchbooking.com. Refunds or booking credits will strictly adhere to the cancellation window specified on the booking portal.

3.2. College Cancellations: Holy Trinity College reserves the right to cancel or suspend any booking due to unforeseen circumstances, severe weather, emergency maintenance, school operational priority, or safety concerns. In such events, a full refund or alternative booking time will be provided.

4. Facility Rules & Conduct

4.1. Punctuality: Hirers must adhere strictly to their allotted times. Entry to the pitch, hall, or catering facility is prohibited prior to the start time, and facilities must be fully vacated at the scheduled conclusion of the booking.

4.2. Footwear & Equipment:

1. Football Pitches: Suitable sports footwear must be worn at all times (e.g. moulded boots or astro-turf trainers as permitted for the specific surface). Metal studs or damaging footwear are strictly prohibited.

2. Sports Halls: Clean, non-marking indoor sports shoes must be worn. 

3. Catering Facilities: Hirers using catering spaces must leave all food preparation areas, counter tops, and equipment clean and tidy. Any specialised cooking/catering equipment brought onto site must be agreed upon in advance and be safety-compliant.

4.3. Behaviour: All visitors must respect staff, other users, and neighbouring properties. Loud, offensive, or anti-social behaviour, alcohol consumption, smoking, or vaping anywhere on the Holy Trinity College site is strictly prohibited.

5. Health, Safety & Insurance

5.1. The Hirer is responsible for conducting their activities safely and ensuring adequate supervision, particularly when supervising minors.

5.2. Public Liability Insurance: Commercial hirers, clubs, or organized event organizers must possess valid Public Liability Insurance cover and provide proof upon request.

5.3. Damage: The Hirer accepts financial responsibility for any damage caused to Holy Trinity College property, equipment or grounds during the hire period.

6. Parking & Access

6.1. Vehicles must park only in designated parking bays on the college premises.

6.2. Holy Trinity College accepts no liability for loss of or damage to vehicles or personal belongings brought onto the site.

6.3. Access to the Pitch, Sports Hall and Chef’s Kitchen will be via the back gate on Convent Lane, and McAleer Hall via main school front doors.